2025 Mountain District Annual Meeting - Registration FAQ

Thank you to our sponsors! 

Coral Sponsors 

1. What is included with the full conference registration?

Full conference registration includes all meals, technical tours, Vendor Reception on Wednesday evening, and the Family Night Activity on Thursday evening. Please note that there are a limited number of tickets available for the Family Night Activity and late registrants may not be guaranteed a ticket.

 2. What are the cutoff dates/times for standard and late registration pricing?

Standard pricing is available through 11:59 PM MST on May 3, 2025. Late registration pricing starts at 12:01 AM MST on May 4, 2025. Retired life members and one-day tickets are not subject to pricing changes and will stay the same while registration is open.

 3. What if I must cancel or would like a refund for my registration fees?

Registrants must cancel by 5:00 PM MST May 28, 2025, to receive a full registration refund. Cancellations received after 5:00 PM MST May 28, 2025 are subject to a $200 cancellation fee and partial refund. All cancellations must be received in writing before the deadline. Refunds will not be issued for no-shows. Please use the Contact NMITE Form here to make any changes to your registration: https://mountainite.org/form.php?form_id=28

 4. What is the Student registration and Student Leadership Summit Registration?

The Student registration is for those students who are ITE Student Members and affiliated with an official university-sponsored ITE Student Chapter. Otherwise, students should choose either the ITE Member or Non-member option. The Student Leadership Summit is a separate pre-conference event open to ITE Student Members that engages students in trainings, workshops, and presentations intended to grow the next generation of leaders. To attend the Student Leadership Summit, please select the Student Leadership Summit Add-On ticket when registering as a student for the conference. See the Student Leadership Summit conference webpage for more information.

 5. Why am I being asked which meals I will be present for?

We would like to provide a specific expected headcount for each meal to control costs and reduce waste for each meal. If you are unsure if you will attend a specific meal when registering, please give your best guess or select “yes”. If you would like to change an answer after registering, please send an email to [email protected].

 6. What is the Wednesday Evening Cornhole Tournament?

The 4th Annual Mountain District Cornhole Tournament is held each year at the Annual Meeting. The tournament consists of 32 (max) teams of two competing in a single elimination cornhole tournament. Team sign-ups will take place Wednesday afternoon, and the tournament space (cornhole boards) will be set up in the Eldorado Ballroom. Winners will receive prizes for 1st and 2nd place teams.

 7. What is the Family Night Activity?

This activity will be an off-site dinner and a visit to Meow Wolf. Transportation will be provided to and from the conference hotel for the dinner and activity. Buses will run from 6:00 PM until 9:30 PM. Attendees are welcome to stay until the exhibit closes at 11:00 PM but must provide their own transportation back to the hotel. See Family Night conference webpage for more information.

 8. How do I purchase additional tickets for the Family Night Activity for guests not registered for the conference?

Tickets for the Thursday Family Night activity may be purchased using the registration system on the meeting page. You do not need to purchase a conference registration to purchase extra tickets for the dinner and activity but add-on tickets can be purchased at the same time as a conference registration. There are a limited number of tickets for the activity, so please purchase tickets early to guarantee your spot. Each additional ticket includes dinner and show.

 9. What are the Technical Tours and when will they be held?

Thursday’s Technical Tour will be a guided bicycle tour of the trail along the Santa Fe Trail. Friday’s Technical Tour will be a walking tour of the recently constructed complete streets project on Guadulupe Street. See conference website for more information.

 10. Do I need to be signed in to purchase registration for this event?

You do not need to be signed in to a Mountain District account to purchase any of the products related to the Mountain District Annual Meeting. You may choose to “continue as guest” when the login screen is displayed. The advantages of making the purchase while logged in is that you will have access to your order history in your account settings.

 11. Why am I being asked for my contact information twice when registering?

There are two sections of the registration form that seem repetitive. The first section, “Contact Information” is asking for details about the person who is responsible for the order. Sometimes, this could be an administrative assistant who is completing the order for a group.

 In the “Tickets and Products” section you will also be asked for contact information each time you add a registration ticket to your shopping cart. For attendees ordering their own tickets, this will be the same information from the “Contact Information” section. For those purchasing for a group, please add the contact information for each individual attendee (make sure to include a ticket for yourself if you are also planning to attend the conference!)

 12. Why isn’t my payment being processed?

If you are registering from a location outside of the United States, our payment processing system will not process your payment. Please contact [email protected] for alternate payment processing. If you are not outside the United States and are having trouble with payment processing, please follow the steps below and re-try.

13. Can I complete payment with a credit card issued outside the United States?

We are not able to process credit cards from outside the United States during the initial registration process. Please choose the option to “bypass payment” button in the “Payment Information” section and email [email protected] to coordinate payment for your order.

14. Can I pay with a PO or a check?

If you will be paying with a PO or a check please choose the option to “bypass payment” button in the “Payment Information” section during the initial registration process and email [email protected] to coordinate payment for your order.

 15. What does the Vendor/Exhibitor registration consist of? 

Vendor/Exhibitor registration is included with booth purchase for two individuals. Additional representatives can be purchased on the Vendors/Exhibitors webpage. Please see the 2025 Sponsor and Exhibitor Reference Guide for all questions relating to Vendor/Exhibitor sign-up.

 16. How do I purchase a sponsorship?

Sponsorships can be purchased by accessing the District Meeting sponsor webpage, selecting an available sponsorship, and following the payment prompts. You do not need to purchase a conference registration to purchase a sponsorship package. 

 17. What is included for each sponsorship level?

Please see the 2025 Sponsor and Exhibitor Reference Guide for more information about sponsorship levels.

18. Does Student Registration include Family Night or do Students need to purchase Family Night Tickets separately?

Student Registration Tickets include Family Night. 

19. Is a list of attendees available for download?

Yes, a list of attendees is available here: 

2025 Annual Meeting Attendee List Sorted by Name

2025 Annual Meeting Attendee List Sorted by Company

20. Are PHDs available for technical sessions?

Yes, PDHs can be claimed using the instructions on the Technical Program webpage.