2026 ITE Mountain District Annual Meeting Registration FAQ

1. What is included with the full conference registration?

Full conference registration includes all meals, Vendor Reception, and the Family Night Activity. Please note that there are a limited number of tickets available for the Family Night Activity and late registrants may not be guaranteed a ticket.

 2. What are the cutoff dates/times for Early, standard, and late registration pricing?

Early pricing is available until 12:01 MST on April 10, 2026. Standard pricing is available through 11:59 PM MST on May 11, 2025. Late registration pricing starts at 12:01 AM MST on May 11, 2026. One-day tickets are not subject to pricing changes and will stay the same while registration is open.

 3. What if I must cancel or would like a refund for my registration fees?

Registrants must cancel by 5:00 PM MST May 28, 2026, to receive a full registration refund. Cancellations received after 5:00 PM MST May 28, 2026 are subject to a $200 cancellation fee and partial refund. All cancellations must be received in writing before the deadline. Refunds will not be issued for no-shows. Please submit cancellation requests to [email protected].

 4. What is the Student registration and Student Leadership Summit Registration?

The Student registration is for those students who are ITE Student Members and affiliated with an official university-sponsored ITE Student Chapter. Otherwise, students should choose either the ITE Member or Non-member option. The Student Leadership Summit is a separate pre-conference event open to ITE Student Members that engages students in training, workshops, and presentations intended to grow the next generation of leaders.

 5. What is the Family Night at Lowell Observatory?

This activity will include dinner and admission to Lowell Observatory, which has activities for family members of all ages. Transportation will be provided to and from the conference hotel for this event. More details on the event to come, if you have any questions please email us at [email protected].

 6. How do I purchase additional tickets for the Family Night Activity for guests not registered for the conference?

Tickets for the Thursday Family Night activity may be purchased using the registration system on the meeting page. You do not need to purchase a conference registration to purchase extra tickets for the dinner and activity. Additional tickets can be purchased at the same time as a conference registration. There are a limited number of tickets for the activity, so please purchase tickets early to guarantee your spot. Each additional ticket includes dinner and all family night activities.

 7. Why am I being asked for my contact information twice when registering?

There are two sections of the registration form that seem repetitive. The first section, “Contact Information” is asking for details about the person who is responsible for the order. Sometimes, this could be an administrative assistant who is completing the order for a group.

 In the “Tickets and Products” section you will also be asked for contact information each time you add a registration ticket to your shopping cart. For attendees ordering their own tickets, this will be the same information from the “Contact Information” section. For those purchasing for a group, please add the contact information for each individual attendee (make sure to include a ticket for yourself if you are also planning to attend the conference!). It’s really a software feature that cannot be changed.

 8. Why isn’t my payment being processed?

If you are registering from a location outside of the United States, our payment processing system will not process your payment. Please contact [email protected] for alternate payment processing. If you are not outside the United States and are having trouble with payment processing, please follow the steps below and re-try.

• Logout of your member profile (if you are logged in, skip if you have not logged in) 
• Clear your browser’s cache 
• Make sure you are using an up to date and supported browser 
• If you are still having issues with payment after following these steps, please contact [email protected].

9. Can I complete payment with a credit card issued outside the United States?

We are not able to process credit cards from outside the United States during the initial registration process. Please choose the option to “By-pass Payment” button in the “Payment Information” section and email [email protected] to coordinate payment for your order.

10. Can I pay with a PO or a check?

If you will be paying with a PO or a check please choose the option to “By-pass Payment” button in the “Payment Information” section during the initial registration process and email [email protected] to coordinate payment for your order.

 11. What does the Vendor/Exhibitor registration include? 

Vendor/Exhibitor registration is included with a booth and or sponsorship purchase. Additional representatives can be purchased on the Vendors/Exhibitors webpage.

 12. How do I purchase a sponsorship?

Sponsorships can be purchased by accessing the District Meeting sponsor webpage, selecting an available sponsorship, and following the payment prompts. You do not need to purchase a conference registration to purchase a sponsorship package. 

 13. What is included with each sponsorship level?

Please see the 2026 Sponsor and Exhibitor Reference Guide for more information about sponsorship levels.

14. Does Student Registration include Family Night or do Students need to purchase Family Night Tickets separately?

Student Registration Tickets include Family Night.