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Arizona Charter and By-Laws

Charter

ARTICLE I – PREAMBLE

Section 1.1 – As authorized by the Constitution of the INSTITUTE OF TRAFFIC ENGINEERS, INC., hereinafter referred as the Institute, the District Board of District 6, as recorded in the minutes of its meeting on July 15, 1973, grants this Charter for the Arizona Section of the Institute, hereinafter referred to as the Section.

Section 1.2 – This Charter shall be effective beginning July 15, 1973, and shall remain in effect, including any amendments until rescinded by the District Board.

Section 1.3 – This Charter shall, on the date it becomes effective, supersede any previous charter or constitution of a Section enrolling members from the designated area and shall annul any by-laws of such a Section which may be in conflict with it.

ARTICLE II – AREA AND PURPOSE

Section 2.1 – The area designated as that of this Section shall be the area encompassed by the State of Arizona or as the area shall have been established from time to time by the District or as the area shall have been established from time to time as an outcome of amendments to the area designated as the District by the Institute Board of Direction as described in the attachments hereto.

Section 2.2 – The purpose of this Section shall be to:

  1. Advance the objectives of the Institute.

  2. Foster closer association of Institute members.

  3. Encourage members to prepare or discuss papers.

  4. Prepare suggestions on matters of policy to the Institutes Board of Direction.

  5. Consider local transportation and traffic engineering problems.

  6. Cooperate with other local engineering groups on matters of common interest.

  7. Present the transportation and traffic engineering point of view consistent with established Institute policies.

  8. Encourage the introduction of transportation and traffic engineering courses in colleges, universities and technical schools in the Section.

ARTICLE III – MEMBERSHIP

Section 3.1 – Any Institute member of any grade who resides within the area designated for the Section shall be eligible for membership in the Section, and he shall become a member of the Section upon filing an appropriate application with the Secretary of the Section and upon payment of the Section fees and dues.

Section 3.2 – Any Institute member of any grade may join the Section even though he does not reside in the Section area by obtaining approval of the Section and a waiver of objection from the Section designated for the area in which he resides and upon payment of the Section fees and dues.

Section 3.3 – The Section may adopt one or more type of Section Affiliation for persons who are:

  1. not eligible to be members of the Institute but who are accumulating experience toward Institute membership,

  2. are in sub-professional work in transportation and traffic engineering,

  3. students in a recognized engineering school,

  4. professionally engaged in related fields,

  5. in a position to work with and assist transportation and traffic engineers by virtue of official positions or commercial employment.

Section 3.4 – All persons who are affiliated with the Section as provided in Section 3.3 and who are not members of the Institute shall be clearly identified at all times as “Section Affiliates”. The total number of such Section Affiliates who are classified in Section 3.3 as being in a position to work with and assist transportation and traffic engineers by virtue of commercial employment shall not exceed fifty percent of the total number of Institute members in the Section. If at the time of issuance of this Charter to an existing Section , the number of such Section Affiliates exceeds fifty percent of the total number of Institute members in the Section, the number of such Section Affiliates shall be frozen, until such time as additional applicants can be elected in compliance with this Charter.

Section 3.5 – The Section shall establish the manner in which persons may apply for or be invited into Section membership or affiliation as well as the manner in which such membership or affiliation may be terminated, but no restrictions on Section membership shall be placed on any member of the Institute who is in good standing with the Institute other than those stated in Section 3.1 and 3.2.

Section 3.6 – Institute members who are members of the Section shall be entitled to all the privileges of the Section, except that Student Members may not vote or hold elective office in the Section. Section Affiliates shall be entitled to all the privileges of the Section except that they may not vote or hold elective office in the Section unless the Section by-laws specifically grant such privileges to the various classifications of Section Affiliates and specify that such privileges extend only to those actions. Section Affiliates shall at all times be designated as Section Affiliates and not as Section Members.

ARTICLE IV – GOVERNMENT

Section 4.1 – The government of the Section shall be vested in its elected officers and directors, who shall constitute an Executive Board, as provided in the by-laws of the Section. The Section by-laws may specify such elective officers as the Section desires provided that there shall be a President, at least one Vice President, a Secretary and a Treasurer or a Secretary-Treasurer, who shall be voting members of the Institute.

Section 4.2 – The Executive Board of the Section shall manage the affairs of the Section in conformity with the provisions of this Charter and By-Laws of the Section and the policies of the Institute.

Section 4.3 – By-Laws of the Section shall provide the manner of nominating and electing officers and directors of the Section and shall specify their terms of office.

Section 4.4 – The Section shall adopt by-laws to govern appointment of committees, number and times of meetings, assessment of fees and dues, method of amending the by-laws and such other matters as the Section may desire, provided such by-laws do not conflict with this Charter, the Constitution of the Institute or policies of the Institute, its Board of Direction, or the District Charter and/or By-Laws.

Section 4.5 – By-Laws of the Section may be adopted and amended after adoption only if the proposition is submitted in writing to all voting members of the Section at least thirty days in advance of the date on which action is proposed. Adoption and amendment shall require a two-thirds voting, provided that the total number voting is not less than a majority of the voting membership of the Section.

Section 4.6 – The Section may charter subsections to meet specific needs within its boundaries upon written request of at least five voting Institute members residing in the proposed subsection area. Subsections may adopt by-laws that are not inconsistent with Section by-laws or the Section Charter.

Subsection by-laws shall be filed with the Section, District and International headquarters for approval before they become effective.

Section 4.7 – By-Laws of the Section shall not take effect until filed with and approved by the District Board and the approved By-Laws filed with the Institute. At any time thereafter the District Board may annul any part of the Section’s By-Laws which it considers to be contrary to the Constitution or best interests of the District of the Institute by giving notice in writing to the elected officers of the Section and the Institute.

ARTICLE V – RELATION OF SECTION TO DISTRICT AND INSTITUTE

Section 5.1 – The Section shall not assume to speak for the District or the Institute unless authorized in the particular matter in question by the District Board or the Board of Direction of the Institute, respectively.

Section 5.2 – The Section shall not identify itself with national groups or organizations, but may identify itself with local or area-wide groups or organizations.

Section 5.3 – Names and addresses of all elected officers of the Section and the dates on which the terms of each begins and expires shall be reported in writing to the District Director and the Institute headquarters within 30 days after election.

Section 5.4 – The Section shall submit a written annual report to the District Board two months in advance of the Annual Meeting of the Institute. The report shall include a summary of the Section’s activities for the previous twelve months and a roster of the Section’s active membership showing grade and type of each member.

Section 5.5 – The Institute will not be responsible for debts contracted by the Section nor will it give financial assistance to the Section. No dues or fees will be required to be paid by the Section to the Institute or District.

ARTICLE VI – AMENDMENT OF CHARTER

Section 6.1 – The Section’s elected officers will be notified in writing by the District Board of Direction of any proposed amendment to this Chapter approved by the Board of Direction of the Institute so the Section may have an opportunity for a hearing before the Board of Direction of the Institute concerning the proposed amendment. The amendment with or without change shall be not become effective until six months after notification.

By-Laws

Adopted July 15,1973

Amended:
July 1976; July 1983; October 1987; February 1989; September 1989; January 1993

ARTICLE 1 – ADMINISTRATION

Section 1.1 – The Arizona Section of District 6 of the Institute of Transportation Engineers shall be administered as specified in the Section Charter.

ARTICLE 2 – MEMBERSHIP

Section 2.1 – Membership of the Section shall consist of those members meeting the requirements specified in the Section Charter. Section Affiliates shall be limited to those persons who meet the requirements of Section 3.3 of the Section Charter.

Section 2.2 – Institute members who are members of the Section shall be entitled to all the privileges of Membership of the Section, except that student members may not vote or hold elective office in the Section. Section Affiliates shall enjoy all the privileges of Membership, except the right to hold elective office.

Section 2.3 – Section Affiliate membership application forms shall be as prescribed by the Section Executive Board. The application form shall be maintained for each Section Affiliate by the Section Secretary.

Section 2.4 – Inactive Membership and resignations shall be in accordance with the Institute Constitution.

ARTICLE 3 – ANNUAL DUES

Section 3.1 – Fees and annual dues of the Section shall be established by the Section Executive Board. Institute Members not required to pay Institute dues shall not be required to pay Section dues.

Section 3.2 – Annual dues shall not be increased by more than 10% in any year without majority vote of the valid ballots cast by the membership.

Section 3.3 – Annual dues shall be payable at the beginning of each calendar year.

ARTICLE 4 – OFFICERS AND EXECUTIVE BOARD OF DIRECTION

Section 4.1 – The elective offices of the Section shall include: a President, a Vice President, a Secretary and a Treasurer. The President, Vice President, Secretary and the Treasurer will assume office on September 1 of each year.

Section 4.2 – The terms of the President, Vice President, Secretary and Treasurer shall be for one year. No officer shall occupy the same elective office for more than two consecutive years.

Section 4.3 – The Board of Direction shall consist of the elective officers and the one available past president whose term has most recently expired.

Section 4.4 – In the event of a vacancy occurring in the office of President, the unexpired term shall be filled by the Vice President. In the event of a vacancy occurring in the office of the Vice President, Secretary or Treasurer, the Executive Board shall elect a member or officer to fill the unexpired term.

ARTICLE 5 – NOMINATION AND ELECTION OF OFFICERS

Section 5.1 – The President shall appoint a Nomination Committee composed of three voting members who are not officers. The Nominating Committee shall nominate one or more qualified candidates for each office. The Vice President shall be one of those nominated for President. The Secretary shall be one of those nominated for Vice President. The Treasurer shall be one of those nominated for Secretary. The nominations shall be presented to the Section Membership at the March meeting. Nominations may be made from the floor at the time of the March meeting.

Section 5.2 – The Nominating Committee shall forward the nominations for officers to the Secretary not later than April 1 of each year.

Section 5.3 – Not later than April 15, the Secretary shall send to each eligible voter a final ballot listing the candidates nominated for office. Final ballots shall be returned by eligible voters to the Secretary no later than May 30 of each year. The candidate receiving the highest number of votes for each office shall be declared elected. In case of tie, the Executive Board shall choose between the candidates.

ARTICLE 6 – GOVERNMENT

Section 6.1 – The government of the Section shall be vested in the Executive Board.

Section 6.2 – The Executive Board shall establish policies for the operation of the Section in conformity with the provisions of the Institute Constitution and the Section Charter. A majority of the Board shall constitute a quorum.

Section 6.3 – The Executive Board shall meet at such times and places as it may deem necessary.

Section 6.4 – The Executive Board shall act upon all proposals received from its Committees, or the Membership assembled at any monthly meeting on matters intended as policies, standards or recommendations of the Section. Action on such proposals shall be taken no later than six months after submittal to the Executive Board. Approval by the Board shall be required before Section policies, standards or recommendations shall be official statements.

Section 6.5 – The President shall preside at the meetings of the Section and of the Executive Board.

Section 6.6 – The President shall appoint the Chairman of Committees as may be desirable. Committees may include but not be limited to: Membership, Technical, Public Information, Career Guidance, Student Chapter, Legislative, Social, and Newsletter. The President shall be an ex-officio member of all committees, except the Nomination Committee.

Section 6.7 – The Vice President shall coordinate the work of the various committees, develop programs for each Section meeting, and preside at Section meetings and discharge the President’s duties in the absence of the President.

Section 6.8 – The Secretary shall conduct the Section editorial duties, maintain Section records, keep minutes of Section meetings and maintain membership files.

Section 6.9 – The Treasurer shall develop a budget, collect dues, disburse monies and maintain Section fiscal accounts and records.

Section 6.10 – The Membership may, by petition to the Executive Board, initiate a vote to determine if any officer shall be deposed from office. The petitioners must include at least 20 percent of the eligible voters in the Section. Within 30 days after receipt of the petition by the Section Executive Board, the following question shall be submitted to each member eligible to vote for the office in question for a vote by secret ballot.

“Shall _____________________________be deposed of the office of ___________________________?”

Should the affirmative carry a majority and if at least 50 percent of the eligible voters cast ballots, the office shall be declared vacant and the vacancy filled in the manner prescribed in Article 4, Section 4.4.

Section 6.11 – The Membership may, by petition to the Executive Board, initiate a vote to determine if any action of the Board shall be rescinded. The petitioners must include at least 20 percent of the eligible voters in the Section. Upon receipt of such petition by the Executive Board, the petitioned action shall be suspended and within 30 days the following question shall be submitted to each eligible voter for vote by secret ballot:

“Should the following action of the Executive Board be upheld _________________________________?”

Should the negative carry a majority and at least 50 percent of the eligible voters cast ballots, the petitioned action shall be rescinded; otherwise the suspension shall be lifted.

ARTICLE 7 – SECTION MEETINGS

Section 7.1 – Regular meetings of the Section shall be held as determined by the Executive Board, but not less than six meetings per year shall be held. The Executive Board may call a special Section meeting. However, no action affecting the Section shall be taken at any special Section meeting unless at least fourteen days written notice concerning the meeting and action has been sent to all members.

Section 7.2 – The Annual Business meeting of the Section shall normally be held in September. A report of the financial condition of the Section shall be made at the Annual Business meeting.

Section 7.3 – Installation ceremonies of new officers shall be held during the annual business meeting.

Section 7.4 – Section business can be conducted at any meeting.

ARTICLE 8 – VOTING AND VOTING ELIGIBILITY

Section 8.1 – Voting for officers, for amendments to these by-laws, for petitions to amend the Charter, and for other matters which affect the relationship of the Section to the District shall be by secret ballot.

Section 8.2 – Any member or Section Affiliate whose Section dues are more than six months in arrears shall have his/her Membership terminated.

ARTICLE 9 – AMENDMENTS

Section 9.1 – Proposals to amend these by-laws or to petition amendments to the Charter may be made by resolution of the Executive Board or by written petition signed by at least 10 percent of the voting Membership.

Section 9.2 – Proposed amendments to these by-laws shall be submitted by letter to the Membership qualified to vote and shall be on the order of business of the next regular meeting.

Section 9.3 – Amendments to the by-laws adopted in accordance with Section 4.5 of the Section Charter shall take effect when filed with and approved by the District Board and filed with the Institute as provided in Section 4.7 of the Section Charter.